Job Details

Position Overview

We are seeking a reliable and detail-oriented Receptionist/Legal Billing Specialist to support daily office operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience with legal billing—preferably using Sage Timeslips.

Key Responsibilities

• Greet clients and manage front desk operations
• Answer and direct phone calls in a professional manner
• Schedule appointments and maintain calendars
• Prepare, edit, and manage legal documents and correspondence
• Process client billing, invoices, and payments
• Maintain accurate billing records using Sage Timeslips
• Track billable hours and generate reports
• File, scan, and organize documents (physical and digital)
• Provide general administrative support to attorneys/staff

Qualifications

• Prior experience in administrative, receptionist, or legal billing roles
• Experience with Sage Timeslips strongly preferred
• Familiarity with legal terminology and billing practices is a plus
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment

Preferred Skills

• Experience in a law firm or professional services environment
• Knowledge of trust accounting and retainer management
• Experience with document management systems