Job Details

Provides a department or college with accounting services such as account reconciliation, statement preparation, account monitoring, data maintenance, report preparation, technical assistance, financial assistance, budget assistance, quality assurance, and payroll coordination.

Duties:

• Creates reports to balance financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions.
• Documents any timing differences or reconciling items.
• Produces statements of financial activity based upon monthly departmental business that can include section financials, consolidated department financials, and cash flow analysis.
• Notifies appropriate personnel of irregularities and obtains proper signatures of authority as evidence of review.
• Monitors departmental accounts, accounts payable transactions, and spending activity.
• Prepares cost and budget transfers.
• Prepares and enters requisitions and invoices for payment.
• Prepares the daily deposit of departmental receipts.
• Initiates cost transfers between various departments and service units.
• Maintains department's financial records, budget information, and other forms of data.
• Tracks payments, receipts, transactions, internal and external contracts, and agreements.
• Prepares financial reports to document activity, substantiate transactions, and report findings.
• Provides assistance to departments across campus, principal investigators, vendors, and other staff in analyzing and maintaining appropriate funds for salaries and expenditures.
• Performs financial analyses for report preparation, to improve departmental accounting procedures, and at the request of department head.
• Analyzes terms of contracts to ensure compliance.
• Assists in the annual preparation of the budget.
• Ensures the quality of data. Researches inconsistencies and conducts follow-up investigations or consults with appropriate personnel.
• Acts as the payroll coordinator or backup payroll coordinator for the department or college.
• Supervises subordinate personnel including Account Clerks, Accounting Specialists, and Accountants.
• Trains, delegates tasks, and oversees work
• Acts as a backup for all subordinate employees.
• Performs various duties as needed to successfully fulfill the function of the position.