Job Details

Office Administrative Assistant

Position: Office Administrative Assistant

Status: Hourly/Non-Exempt

Location: 2240 N. Broadway Moore, Oklahoma 73160

Hours: Monday-Friday 8am to 5pm

General Purpose: To support various departments in administrative duties.

Supervision Exercised: None

Essential Duties and Responsibilities:

Perform general clerical duties

Filing as needed

Assist Accounting in finding unmatched invoices to PO's

Answer incoming calls professionally and promptly

Meet and greet all customers

Assist in covering receptionist desk as needed

Occasionally compose documents and letters

Assist in preparing outgoing and receiving, sorting and distributing incoming mail

Mark checks paid

Communicate with vendors and subcontractors

Verify accuracy of information

Review vendor and contractor statements and maintain insurance files

Ensures all processes and procedures are completed; quality standards are met

Perform general clerical duties; throughout the Construction support department

Occasionally run misc. errands, including driving mail to post office, or bank runs

Maintain confidentiality of office practices

Maintain logs of activities, completed work

Attend all staff meetings

Present recommendations to Sr. Accounting Manager

Various tasks as assigned by Sr. Accounting Manager

All other duties as assigned

Minimum Qualifications:

High school diploma and one year of work related office experience

Knowledge, Skills, and Ability:

Knowledge of general office practices

Ability to establish priorities

Ability to work in a fast-paced environment

Ability to interact with variety of personalities

Ability to work independently

Ability to communicate professionally

Demonstrate attention to detail

Willingness to be a member of a dedicated team

Must be assertive and self motivated

Strong organizational and communication skills

Strong customer service skills

Must have good attendance and punctuality

Work Environment:

Office environment. The noise level is moderately quiet.

Physical Demands:

Occasionally required to sit and use their fingers, to handle or feel.

Occasionally required to stand, walk, reach with arms and hands, and to stoop or kneel.

Must be able to carry equipment up to 30 lbs.

Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Tools and Equipment: Computer, telephone, and General office equipment.

Expectations for all Employees:

All employees will support the organization's mission and vision by exhibiting the following behaviors:

Excellence and competence

Collaboration and Innovation

Respect and Dedication

Accountability and Ownership

Home Creations is an equal opportunity employer.