Job Details

Position Type:
Secretarial/Clerical

Date Posted:
12/29/2025

Location:
Millwood Elementary Learning Academy
(High-Needs School)

Date Available:
01/20/2026
School Secretary

Position Purpose
The School Secretary will assist the building principal with the day to day operation of the principal's office. The School Secretary will promote a strong positive image of the school district by communicating an attitude of professionalism and helpfulness to callers, visitors, and patrons.

Essential Functions:

• Welcomes visitors to the school and provides directions around the building as needed.
• Maintains building personnel/service records, certification and licenses copies in compliance with the State accreditation standards for the Principal.
• Communicates with parents, college representatives, or guests on the telephone regarding school relations.
• Enters and maintains student attendance data and contacts parents when students are absent or tardy.
• Serves as school's financial secretary and maintains student activity account. Submits monies received daily to the district business manager.
• Maintains appointment schedule for Building Principal.
• Maintains Board Policy and Administrative Regulation Manual for Principal.
• Schedules substitute teachers, provides and collects classroom information for substitute and submits substitute timesheets.
• Maintains and submits documentation for teacher attendance.
• Prepares material for community and education projects if needed in special meetings or for special projects.
• Prepares and receives all business correspondence for building principal.
• Prepares information for faculty prior to staff meetings, i.e., agenda, school dates, related information, etc.
• Prepares and submits State Department of Education reports in a timely manner for Building Principal.
• Types and copies letters of recommendation for students and staff as directed by Building Principal.
• Prepares memoranda and correspondence to be distributed to patrons, students, and/or news media.
• Distributes all pertinent information to teachers as directed by Building Principal.
• Performs other duties as assigned by the Building Principal.
• Supports Principal and other administrative personnel for the purpose of assisting with their administrative functions.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
  *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

• High School Diploma or equivalent.
• Bachelor's Degree is recommended.
• Previous work experience in an office setting is preferred.
• Effective communication skills
• Effective interpersonal skills
• Minimum of two (2) years experience or training in the use of word processing equipment with permanent storage capabilities.

Typical qualifications would be equivalent to: FLSA Status: Non-exempt