Job Details

Position Information

Position Information (Default Section)

Posting Number
Staff_0403452

Classification Title
Staff

Working Title
Employee Engagement Coordinator

Datatel Position ID
HURE3EMPEGMT1A

Annual Hours
12 Months

Placement Range
$48,634.66 - $53,498.13

Position Type
Regular

Job Category
Exempt

General Description

The Employee Engagement Coordinator supports a positive, inclusive, and high-performing workplace culture through the coordination of employee engagement initiatives, event planning, and employee relations support. This position is responsible for planning and administering employee engagement programs and events designed to enhance connection, recognition, and retention, while also providing guidance and support across the full employee lifecycle, including onboarding, performance management, workplace concerns, and other transitions under direction of the Director of Talent Management. The Coordinator conducts objective, compliant reviews of employee relations matters and policy-related concerns, and approaches sensitive situations with professionalism, empathy, and discretion.

Reports To
Director of Talent Management

What position(s) reports to this position?

None

Minimum Education/Experience

Bachelor's degree

Minimum (3) years' full time work experience in a human resources discipline

Equivalency/Substitution: substitute (4) years' full-time work experience in a human resources discipline in lieu of degree for a total of (7) years' of experience

Required Knowledge, Skills & Abilities

Knowledge:Working knowledge of employee relations principles, including workplace investigations, performance management, corrective action, and conflict resolution within a higher education or similarly regulated environment

Knowledge of applicable federal, state, and local employment laws and regulations

Understanding of employee engagement and retention strategies across the employee lifecycle, including onboarding, development, recognition, and offboarding

Familiarity with HR policies, procedures, and documentation standards, including proper recordkeeping and case management practices

Knowledge of best practices related to employee development, training delivery, and career pathing

Skills:Strong written communication skills, including the ability to draft clear, objective summaries, reports, correspondence, and recommendations related to employee relations matters

Effective verbal communication skills, with the ability to explain policies, provide guidance, and facilitate difficult or sensitive conversations with professionalism and empathy

Analytical skills to assess complex information, identify trends, evaluate risk, and develop fact-based conclusions and recommendations

Organizational and time management skills to manage multiple cases, programs, and deadlines while maintaining accuracy and attention to detail

Interpersonal skills to build trust, establish credibility, and maintain effective working relationships with employees, supervisors, and leadership across all levels of the organization

Technical skills sufficient to utilize HR systems, case management tools, learning management systems, and Microsoft Office 365 applications

Abilities:Ability to recognize when employee relations issues require escalation to HR leadership and to follow established reporting and consultation procedures.
Ability to exercise sound professional judgment and discretion when handling sensitive, confidential, or high-impact employee relations matters

Ability to remain neutral, objective, and composed when addressing conflict, complaints, or emotionally charged situations

Ability to advise and support supervisors and employees in navigating performance issues, workplace concerns, and policy interpretation

Ability to plan, coordinate, and implement employee engagement programs and initiatives, and assess their effectiveness through feedback and data analysis

Ability to work independently while also collaborating effectively with cross-functional teams and institutional leadership

Ability to adapt to changing priorities, regulations, and organizational needs while maintaining compliance and service quality

Physical Demands/Working Conditions

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is primarily sedentary work which requires the person in this position to occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

This position requires the person to frequently move about the HR Office and the OCCC campus

This position requires the person to frequently communicate with, present to, and listen to applicants, vendors, administration, faculty, staff, students, and others to perform the essential functions of the position; must be able to exchange accurate information in various situations

This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position

This position requires the person to frequently position self to access materials that may be above head or at ground level

This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations

Work is performed in an indoor office environment

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs

Work is performed during normal office hours with some evenings and weekends as needed

Preferred Qualifications

Human Resources experience in an institution of Higher Education

PHR, SPHR, SHRM-CP, or SHRM-SCP certification

Required Training

Annual Compliance training
12 hours professional development training per year

Work Hours

8:00am to 5:00pm Monday through Friday; evenings and weekends as needed.
7:30am to 6:00pm Monday through Thursday; June 3rd through July 26th

Department
Human Resources Admin

Job Open Date
12/17/2025

Job Close Date

Open Until Filled
No

HR Contact
Beth Holmes

Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: Cover Letter and Resume.

If meeting the minimum requirement via the Bachelor's degree from an accredited institution and a minimum of two (2) years full time experience working in an human resources discipline requirement, a transcript conferring minimum of a Bachelor's degree must be attached to the application.

Applicants who do not attach required documents will not be considered.

For application assistance, please contact Human Resources at (405) ###-####, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties

Job Duties (Position Specific)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description

Job Duties (Duties Assignment Statement)

The Coordinator reports directly to the Director of Talent Management. Employee relations work is performed under the direction and oversight of the Director, with the Coordinator serving in a secondary support role.

Assist the Director of Talent Management in the review and assessment of reports related to employee relations matters, including alleged policy violations, workplace conduct concerns, grievances, and other employment-related issues. Conduct fact-based, timely reviews and prepare clear written summaries with recommended actions aligned to institutional policy and applicable laws

The Coordinator will assist with conducts objective, compliant reviews of employee relations matters and policy-related concerns, and approaches sensitive situations with professionalism, empathy, and discretion.

Maintain confidentiality and exercise sound professional judgment throughout employee relations processes, escalating matters appropriately and in accordance with established protocols

Ensure accurate documentation, record retention, and timely follow-through for all employee relations reviews using established electronic systems and case management tools

Consults with employees regarding new and existing polices and ensures comprehension, implementation, and compliance

Provide consultation to employees regarding HR policies, procedures, career development pathways, internal mobility opportunities, and engagement resources to support understanding and compliance

Support recruitment and retention strategies by contributing to initiatives designed to attract, engage, and retain a diverse and qualified workforce

Conduct exit interviews, analyze separation data, and provide insights and recommendations to inform workforce planning and retention strategies

Plan, implement, and assess employee engagement programs, events, and recognition initiatives; establish feedback mechanisms to evaluate effectiveness and support continuous improvement

Facilitate new employee orientation (NEO) ensuring a meaningful and effective new employee orientation process to provide an impactful employee experience.

Assists HR team in ensuring that all new employees are thoroughly onboarded which is necessary to help ensure retention and successful employment; coordinates the College's employment procedure with hiring managers providing guidance and support at every step of the process as needed; communicates with faculty, College Administration, staff, applicants, and the public for the purpose of providing information and assistance concerning employment; and monitors a variety of processes ensuring efficient processing of applications

Engages in individual professional development; attends training, workshops, etc. for knowledge of changes or trends related to employment and compensation

Reviews current processes to determine if they are efficient and effective; makes recommendations for process improvements; and develops and participates in the implementation of new systems and processes

Collaborates with other team members for group onboarding events to ensure targeted employee groups are efficiently onboarded with all information and system updates completed in a timely manner

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.