Job Details

Job Title: Receptionist

Reports To: Director of Educational Services

Contract: 12-month

Benefits: Employee Health, Dental and Life Insurance; Sick, Annual and Personal Leave; 100% Paid Teachers' Retirement; $1,800 Flex Benefit

Salary: Based on qualifications and experience

SUMMARY: Performs secretarial support at Eastern Oklahoma County Technology Center for Educational Services by performing the following duties that include Full-Time programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.

Answer incoming telephone calls; provide information, take messages, or transfer calls as needed.

Assist in the preparation and distribution of mail-outs.

Assist with enrollment for Full-time programs.

Assist with mail distribution and postage metering.

Assist with online enrollment inquiries.

Compose or transcribe correspondence, bulletins, memorandums, and other materials from rough draft.

Develop and maintain a position book that lists all duties for your position with step-by-step instructions.

Assist with student enrollment and update student information update using student accounting software.

File and maintain current and archived records.

Greet visitors to the school, determine the nature of business, and direct visitors to the appropriate destination.

Receive and receipt payment for class tuition, testing fees, surplus items and other transactions when the Bursar is unavailable.

Monitor student attendance in Academix; verify instructors are submitting attendance in a timely manner and send attendance reports to sending schools.

Assist with maintaining the department calendar of program events.

Maintain and update partner school news, events, and messages.

Make copies of correspondence or other printed material.

Create student identification badges and take photographs.

Assist with management of records for current and past students.

Assist with testing and other related tasks for the Career Resource Center.

Order and maintain inventory of supplies for Educational Services.

Perform inventory control for department books and supplies.

Promote a positive, helpful environment for visitors, students and co-workers.

Provide general information about classes and programs.

Provide general secretarial duties for Educational Services and other campus departments.

Reserve rooms and vehicles using the LeaveScheduler software.

Assist with verification of student enrollment information

Work on special projects as assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: High school diploma or general education degree (GED); or six months related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Skills and Abilities: Ability to type; proficiency in using computer software applications to include Microsoft Windows 10, Microsoft Office Word, Excel, Access and PowerPoint; understanding and ability to create and merge data bases; ability to learn CT-SIS student accounting software; ability to learn LeaveScheduler software. Ability to demonstrate good customer service skills to internal and external customers.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made
to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands, to handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

The noise level in the work environment is usually moderate.